Administrative Development Specialist Job Description

Administrative Development Specialist

Job Description

 

The primary job of the Administrative Development Specialist of Washington Art Association & Gallery (WAA) is to offer support to the work of the office in addition to, but not be limited to, the following activities. The Administrative Development Specialist will report directly to the Executive Director.

Part-time position with the potential to transition to a full-time role based on performance and business needs

  • Work in tandem with the Executive Director to Oversee and Manage Implementation of WAA’s development program: support donor/membership relations, help create marketing materials to maintain and build interest within WAA’s current membership and donor, programs. Aid in identifying additional funding from grants, corporate giving/matches, and co-sponsorships.
  • Manage Website: ensure website has up to date information regarding development initiatives, calls to action, ways to support the community, and work with office colleagues in this regard
  • Support Members: ensure artist members’ online portfolios and bios are current, create copy for Constant Contact messages to members to keep them informed of WAA’s activities, execution of email blasts, updates, newsletters
  • Provide communication support: answer, reply to, and/or relay all, both phone and e-mail (Executive Director, Trustees, Members, Instructors, Donors, Volunteers, Visitors)
  • Customer Service: greeting visitors, answering questions about the gallery’s exhibits and artists, and providing assistance with purchases
  • Bulk Mailings: assist with the collation of bulk mailings throughout the year (appeals, invitations)
  • Keep information current: schedules, contact information, lists and stationery
  • Track and order: office supplies
  • Generate thank you letters
  • Send out publicity: electronic materials such as press releases, calendar listings, posts on websites, notices to chambers, etc.
  • Maintain databases: entry and information maintenance, mailing lists, reports, etc.
  • Support all colleagues

Required Skills And Qualifications

  • Proven experience as an administrative assistant or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent organizational and time-management skills.
  • Strong communication and interpersonal abilities.
  • Ability to work independently and as part of a team.
  • Bonus: proficiency in Constant Contact, WordPress, DonorPerfect, and Google Apps

Application Information:

Apply now by submitting your application, including your resume and a cover letter by July 26th, 2025. Applications can be sent to ncardonsky@washingtonartassociation.org Candidates selected for consideration will be contacted for an initial interview, followed by a second interview if applicable. We look forward to receiving your application.